SitePermit for Councils
Fewer queries. Complete applications. A clearer path to decision.
SitePermit gives your community clause-cited answers they can act on, and gives your planners applications that arrive complete, with evidence they can verify. Built on your planning scheme. Validated by your officers. Published under your brand.
The front of the process is where delay is created
- Repetitive pre-application enquiries consume officer hours that should go to genuine assessment.
- Incomplete lodgements trigger Requests for Further Information, stopping the statutory clock and frustrating applicants.
- Measurable ResCode checks are re-done by hand on every file.
- Inconsistent advice between officers and over time creates disputes and erodes trust.
- Applicants turn to social media for planning advice — and get it wrong.
Support at every stage of the application
Before lodgement — for your community
- Branded site check on your planning pages and your domain.
- Pathway triage that steers enquirers to exempt, VicSmart or full permit routes.
- Proposal-specific document checklists so applicants know what to provide.
- Applicant design checks against measurable ResCode standards, with clause citations.
After lodgement — for your officers
- Structured self-assessment attached to each application: every standard, proposed value, required value and source sheet.
- Review workspace where officers accept, edit or override each finding — nothing is final until a planner says so.
- Flags for judgement on discretionary standards, missing information and possible referrals.
- Draft assessment notes in clause order, ready for officer editing.
Across the service — for your managers
- Enquiry insight: what your community asks, where confusion clusters and which provisions cause friction.
- Consistency: the same question gets the same, traceable answer — every time.
Works alongside the systems you already use
SitePermit is designed to sit alongside your existing lodgement and case-management systems, not replace them. Pilots start with an approved, manual data exchange; integration is scoped with your IT team once value is proven.
Why councils partner with us early
Your scheme, your way.
We model your local schedules and policies, and your planners validate outputs before anything goes public.
Low effort for your team.
We load the scheme and build the rules model. Your team's role is validation.
Measured, not promised.
Pilots are built around measures you agree — accuracy against officer findings, completeness of lodgements, avoidable RFIs and officer time.
Funding-ready.
We're happy to explore state digital and innovation funding with partner councils, where a program fits.
What a foundation pilot looks like
- Discovery. We learn your process, pain points and priority application types. Your team: one or two workshops with planning leads.
- Scheme load. We model your zones, overlays, schedules and selected provisions. Your team: confirm priorities.
- Back-testing. We run SitePermit against a sample of previously decided residential files, under a secure, approved arrangement. Your team: planners score outputs against their own findings.
- Controlled release. Staff use it first, then a public site check once your team is satisfied. Your team: sign-off before anything goes public.
- Review. We report on the agreed measures and decide next steps together. Your team: joint review.
See SitePermit with addresses from your municipality
A 30-minute briefing. No obligation — a conversation, not a procurement process.